Cannock Malayalee Association (CMA) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, become a member, register for an event, contact us, or otherwise interact with the Cannock Malayalee Association.
Last Updated: [Date]
Cannock Malayalee Association (CMA) is a community organisation serving the Malayalee community in Cannock and surrounding areas.
For the purposes of UK data protection legislation, Cannock Malayalee Association is responsible for deciding how and why your personal information is processed.
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:
Cannock Malayalee Association
Cannock, United Kingdom
Email: [official email address]
Depending on how you interact with us, we may collect information such as:
Name
Email address
Telephone/mobile number
Address or general location
Membership information
Event registration details
Information provided through contact or membership forms
Details relating to payments or donations, where applicable
Information provided when volunteering or participating in CMA activities
Photographs or videos taken at CMA events
Any other information you voluntarily provide to us
We do not normally collect sensitive personal information unless there is a specific and lawful reason to do so.
We may use your personal information to:
Process and manage CMA membership
Respond to enquiries and requests
Organise and administer events and activities
Communicate important information to members
Send information about CMA events, programmes and activities
Manage volunteers and community activities
Maintain appropriate membership and organisational records
Process payments, donations or registrations where applicable
Improve our website and services
Comply with legal and regulatory obligations
Protect the safety and security of our members, volunteers and activities
We will only use personal information where we have a lawful basis to do so.
Depending on the circumstances, we may process your information because:
You have given us your consent;
It is necessary to provide membership or services you have requested;
It is necessary for our legitimate community and organisational activities;
We are required to comply with a legal obligation; or
It is necessary to protect someone's vital interests in exceptional circumstances.
Where we rely on consent, you may withdraw your consent at any time.
If you become a member of Cannock Malayalee Association, we may collect and maintain information necessary to administer your membership and communicate with you.
Membership information will only be used for legitimate CMA activities and will not be sold or rented to third parties.
CMA may take photographs or videos during association events and activities. These may be used to promote and document CMA activities, including on our website, social media pages, newsletters and other official communication channels.
Where appropriate, we will seek consent, particularly where individuals are clearly identifiable and the image is intended for promotional use.
If you have concerns about a photograph or video featuring you or your child, please contact us and we will consider your request.
We take the privacy of children seriously.
Where CMA activities involve children, we will take appropriate steps to protect their personal information and, where appropriate, obtain consent from a parent or legal guardian.
Parents or guardians may contact us regarding photographs, videos or other personal information relating to their children.
We will not sell, rent or trade your personal information.
We may share information with trusted service providers where this is necessary to operate the association or website, such as website hosting, email, event registration or payment services.
Where third-party service providers process personal information on our behalf, we expect them to protect the information and comply with applicable data protection requirements.
We may also disclose information where required by law or where necessary to protect the rights, safety or security of CMA and its members.
Our website may use cookies and similar technologies to ensure that the website functions properly and, where applicable, to understand how visitors use our website.
Some cookies may be provided by third-party services used on our website.
Where required by law, we will ask for your consent before placing non-essential cookies on your device.
You can control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of the website.
We take reasonable technical and organisational measures to protect personal information against:
Unauthorised access
Accidental loss
Misuse
Alteration
Unauthorised disclosure
Destruction
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
We only keep personal information for as long as reasonably necessary for the purpose for which it was collected, or for as long as required by applicable legal, accounting or organisational requirements.
When information is no longer required, we will take reasonable steps to securely delete or dispose of it.
Under UK data protection law, you may have rights including:
The right to ask for a copy of the personal information we hold about you;
The right to ask us to correct inaccurate or incomplete information;
The right to ask us to delete your personal information in certain circumstances;
The right to ask us to restrict how we use your information in certain circumstances;
The right to object to certain types of processing;
The right to withdraw consent where processing is based on consent; and
The right to data portability in certain circumstances.
These rights are subject to certain legal exceptions.
To exercise your rights, please contact us using the details provided below.
If you have agreed to receive newsletters, announcements or other communications from CMA, you may unsubscribe at any time.
You can request to stop receiving non-essential communications by contacting us or using the unsubscribe option provided in the communication.
We will continue to send essential communications where necessary for your membership or participation in CMA activities.
Our website may contain links to external websites, including social media platforms, event services and other organisations.
We are not responsible for the privacy practices, security or content of external websites. We recommend reviewing the privacy policies of any third-party website you visit.
Some online services used by CMA may store or process information outside the United Kingdom.
Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection law.
We may update this Privacy Policy from time to time to reflect changes in our activities, website services or legal requirements.
The latest version will always be published on this page, together with the date it was last updated.
If you have questions about this Privacy Policy, want to exercise your data protection rights, or have a concern about how your information is being handled, please contact:
Cannock Malayalee Association
Cannock, United Kingdom
Email: cannockmalayalee@gmail.com
If you are unhappy with how we have handled your personal information, please contact us first so that we can try to resolve your concern.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Information Commissioner's Office (ICO)
Website: https://ico.org.uk/
Helpline: 0303 123 1113